Piedmont Hills Parent Booster Club Meeting Minutes
Meeting Time: 7:00 pm
Meeting Date: January 10, 2012
Meeting Location: PHHS Faculty Lounge
Minutes Prepared By: Denise Valenzuela-Flores
In Attendance: Sandra Bliss (SB) – President, Debbie Hill (DH) – Treasurer, Denise Valenzuela-Flores (DVF) – Secretary, Alice Pinney (AP), Tom Pinney (TP), Laverne Jackson (LJ), Paul Venegas (PV), Angie Williams (AW) – Booster Members
1. Call to Order - SB
a. SB called the meeting to order at 7:10 pm.
2. Presidents Report - SB
a. Holiday Pie Event
i. Pie sales went well.
ii. We made a $500 profit.
iii. Pay Pal was executed and utilized in pie sales.
b. Holiday Gift Baskets
i. AG was in charge of assembly.
ii. The baskets were beautiful.
iii. AG handed Traci Williams (TW), Principal, the baskets for distribution to our families in need at PHHS.
c. Custodians Holiday Gift
i. In appreciation, each Custodian was given a Visa Gift Card for recognition of their hard work and willingness to help the Boosters in any way possible.
ii. They were appreciative and thankful.
d. Teachers Awards
i. To date, the Boosters have awarded $1,500 to requesting teachers for their funding requests.
e. Recap and Condition of the Boosters
i. We need more parent volunteers.
ii. SB would like to solicit additional parents to help with various events and fund raisers.
f. Golf Tournament Committee
i. We need to recruit new parents/volunteers for the committee.
ii. Would like to have past and new golfers to participate in the upcoming tournament.
iii. January 18th is the Kick Off meeting at Straw Hat Pizza in Milpitas.
g. Planning Schedule for 2012
i. The Boosters are awaiting the return of AG from Maternity Leave to move forward with future planning.
3. Treasurers Report - DH
a. Bank Account Report
i. To date, there is $25,730 in the Booster Account.
ii. $10k - $12k is allocated for the purchase of library furniture.
b. Major Projects Reserve
i. For the Library Furniture Project, DH has received various catalogs from library furniture vendors.
ii. One vendor has furnished a couple of local high school libraries and will come out to answer any questions we may have.
iii. DH will coordinate a time and date for TW and the local vendor to meet for furniture selection.
iv. SB would like to allocate spending budgets for the following:
Teacher requests, Sports funding, Major Improvements, Golf Tournament, concessions, and merchandising.
c. Quickbooks Update
i. We have (3) user licenses.
ii. SB will get together with DH for training and roll-out.
iii. SB would like the Merchandiser to have access to (1) License.
d. Teachers Requests
i. There were two requests in the month of January and one pending from last month.
ii. Two were approved and the other is pending review until the March Booster meeting.
4. Committee Chair Reports
a. Merchandising Update - AW
i. AW distributed handouts of specific items and sizes in stock.
ii. Some of the items on the list have been donated to the Boosters from PHATSO.
iii. AW handed DH receipts for merchandise purchased.
iv. SB would like the merchandise to be available for sale through the Booster website.
v. We need to upload photos of our merchandise onto the website.
b. Concession Stand – LJ
i. LJ is the Chair of concessions for both the boys and girls basketball games.
ii. Thank you Laverne for all your hard work, time, and dedication!
iii. Pete Simos, Athletics Director, is also appreciative of LJ’s work and dedication. He has personally asked her if she would run the concession stand for the CCS Basketball game that PHHS will host on February 25th at 10:00 am.
iv. LJ has agreed and will start planning a meal menu.
v. LJ has confirmed with TW that the broken refrigerator in the football concessions stand will be removed by the Custodians.
5. Other Business
a. Teachers Luncheon
i. LJ will chair the luncheon.
b. Jamba Juice Card
i. Jamba Juice is not honoring any new fundraising cards from PHHS.
c. Share Card Program
i. DH has received a check in the amount of $78 from the last three months of Share Card use.
d. Merchandise sales at Freshman Orientation
i. AW will sell PHHS merchandise at the orientation on February 7th.
8. Meeting Adjournment
a. SB adjourned the meeting at 8:25 pm.
